5030 - Attendance

Policy 5030 Attendance title box

Our philosophy of school attendance reflects our belief that a student's daily participation in learning is an integral part of his/her education. We believe that attendance is directly related to success in school. Daily participation and the work habits reinforced during learning experiences are important for developing a well-rounded individual. Therefore, regular daily attendance takes precedence over situations, such as vacations and personal appointments.

It is the policy of the Southwest Vermont Supervisory Union, Bennington School District, Inc., Mount Anthony Union School District, North Bennington Graded School District, Pownal School District, Shaftsbury School District, and Woodford School District to encourage attendance for the full number of days during which school is held for all students enrolled in kindergarten through grade twelve.

Accurate electronic records of attendance will be kept for all pupils. Twice a year attendance reports will be given to the SVSU and individual district boards/prudential committee. Perfect attendance will be recognized annually at each school.

Legal Citation: VSA 16 #1121, 1122

Policy 5030 warning and adoption dates

Administrative Regulations Policy #5030:

These Administrative Regulations are intended to support the efforts of administrators in each of the districts of the Southwest Vermont Supervisory Union as they work with their communities and staff to establish positive attendance patterns for each student in their respective districts. Administrative attention to establish positive attendance patterns for students with a tendency to poor attendance will be a priority.

Definition of Absences

A student not present in class for any reason is considered absent. An absence is classified in one of four categories:
1. Excused and doesn’t count toward accumulated absences: Illness with medical note from doctor, death in the family, medical appointments, court, and religious holidays as well as college visits with documentation from the college.
2. Excused /School-Sponsored Activity doesn’t count toward accumulated absences: Field trips, athletics events, music events, and all other school-approved activities. Students may lose this privilege if not in good academic standing.
3. Excused by parent but counts toward accumulated absences: Notes from home verifying the absence are required
4. An unexcused absence is considered a “cut.”

The school district provides transportation for all students who do not live close enough to walk. If students choose to arrive at school by any other means (family or friends), they take responsibility for arriving on time. Missing school for any reason, even a legitimate one, can still have a negative impact on a student’s grades. Parents and students are expected to respect the published school calendar when planning vacations and other trips. Family vacations and recreational trips during the regular school year are discouraged, as students will be forced to miss valuable class time. If a student is going to be absent, they are responsible for all work missed. Arrangements should be made in advance with each teacher.

Procedure:

  • On the next school day following an absence, a student must present a written statement to the office with the following information; present date, student’s full name, date of the absence, reason for the absence, and signature of the parent/guardian. Another alternative is a parent call to the school on the day of the absence.
  • It must be clearly understood that simply presenting a note bearing a parent’s signature does not automatically excuse the absence. School officials reserve the right to check the validity of written notes and whether the reason for the absence denotes an excused absence or cut.
  • Truancy consists of being absent from school without authorization of parent/guardian and/or school authorities. To account for legitimately missed days, students must bring a note excusing the absence within two days of the days missed. Truancy cases will be referred to a truant officer and may involve a legal proceeding.
  • In the case of a school absence, students are responsible for making up their missed work as directed by their teachers no later than 48 hours after returning to school unless other arrangements have been made.
  • Students under a doctor’s care for an illness should present a doctor’s note within five days of returning to school. The signed document must list the illness and days excused as a direct result of the illness. These absences will be recorded but will not be counted toward the loss of credit.

Elementary Attendance Regulations

These regulations refer to the attendance standards in place for elementary students in the Southwest Vermont Supervisory Union, Bennington School District, Inc., North Bennington Graded School District, Pownal School District, Shaftsbury School District, and Woodford School District.

All absences require a written explanation or phone call from the student's parent or guardian. Administration or designee will contact parent/guardian if no notification is received.

All absences require a written explanation for absence from the student's parent or guardian. The attendance clerk will contact parent if no notification is received.

In a normal school year, the maximum number of days of absence from school is 25 days. Absences beyond this number will mean that the year shall be repeated if the student’s performance does not meet grade level learning benchmarks.
There are clear consequences for every student who shows a pattern of poor attendance.

5 days absent

After 5 cumulative absences during any school year:
  • School Intervention Includes: Personal contact with parent/guardian
  • Appropriate support services offered to parent/guardian and student
  • Letter outlining consequences for further absences and possible prosecution for truancy
  • Documentation maintained at school level with copies to guidance and teacher.

10 days absent

After 10 cumulative absences during any school year:
  • School Contact calls parent to set up initial meeting with Intervention Team.
  • School contact calls Intervention Team to set up a meeting with student & parent/guardian.
The team will:
      • Develop a plan of action to keep student in school
      • Make referrals to appropriate services
      • Continue documentation
    • Team includes parent, student, school representative and implementation and community agency representation as applicable.
    • Follow up as necessary with Intervention Team of action plan.

        15 days absent

        After 15 cumulative unexcused absences during any school year and if youth continues to be truant & will not work with Family Intervention team:
        • An affidavit will be written and sent to the State’s Attorney. A petition will be filed by the school administrator to the State’s Attorney.
        • If a judge finds probable cause, a preliminary hearing will be held no later than 15 days from the date of affidavit.
        Tardy: Tardiness might require a student to remain after school to make up work and time, following parent notification.

        In all cases, it is the responsibility of the student to make up work for absences and/or tardiness.

        Extended medical absences:
        Doctor-excused absences of 3 or more consecutive days will be subtracted from the yearly total of accumulated absences. Doctor's excuses must be given to the Attendance Registrar. The excuse must specify the illness and list the specific days excused as a direct result of the illness.

        Mount Anthony Union Middle School Attendance Regulations

        These regulations refer to the attendance standards in place for middle school students in the Southwest Vermont Supervisory Union.

        All absences require a written explanation for absence from the student's parent or guardian. The attendance clerk will contact parent if no notification is received.

        In a normal school year, the maximum number of days of absence from school is 25 days. Absences beyond this number will mean that the year must be repeated if the time is not made up.

        There are clear consequences for every student who shows a pattern of poor attendance.

        5 days absent

        After 5 cumulative unexcused absences during any school year:
        • School Intervention Includes: Personal contact with parent/guardian
        • Appropriate support services offered to parent/guardian and student
        • Letter outlining consequences for further absences and possible prosecution for truancy
        • Documentation maintained at school level with copies to guidance and teacher.

        10 days absent

        After 10 cumulative absences during any school year:
        • School contact calls parent to set up initial meeting with Family Intervention Team.
        • School contact calls Intervention Team to set up a meeting with student & parent/guardian.
        The team will:
          • Develop a plan of action to keep student in school
          • Make referrals to appropriate services
          • Continue documentation
        • Team includes parent, student, school representative and community agency representation as applicable.
        • Follow up as necessary with Family Intervention Team & Implementation of action plan.

        15 days absent

        After 15 cumulative absences during any school year and if youth continues to be truant & will not work with Family Intervention team:
        • An affidavit will be written and sent to the State’s Attorney. A petition will be filed by the school administrator to the State’s Attorney.
        • If a judge finds probable cause, a preliminary hearing will be held no later than 15 days from the date of affidavit.
        Tardy: Tardiness might require a student to remain after school to make up work and time, following parent notification.

        In all cases, it is the responsibility of the student to make up work for absences and/or tardiness.

        Extended medical absences:
        Doctor-excused absences of 3 or more consecutive days will be subtracted from the yearly total of accumulated absences. Doctor's excuses must be given to the Attendance Registrar. The excuse must specify the illness and list the specific days excused as a direct result of the illness.

        Beyond 25 absences the decision for admission to summer school will be at the administrator’s discretion. The cost of summer instruction is not the responsibility of the school district.


        Mount Anthony Union High School Attendance Regulations

        Mt. Anthony Union High School maintains that attendance in assigned classes is essential and is the responsibility of the student. Therefore, an attendance requirement has been established for all courses offered. The attendance policy is based on the following principles:
        1. Time lost from class is a missed opportunity for learning.
        2. A student has an obligation to actively participate in the classroom setting. Absence means that both the individual and the class lose the full impact of the class experience.
        Multiple unexcused absences and/or tardies are a serious issue and students may be referred to the administration.

        If you feel that your child’s attendance record is inaccurate, please contact your child’s guidance counselor. A student/parent may request a hearing with the principal within seven calendar days of notification when loss of credit is imminent. To regain credit lost through excessive absences, a student may attend MAUHS Summer School or the Tutorial Center (or work with a pre-approved tutor). School absences will be determined by the attendance taken in first period class. A daily attempt will be made to contact parents regarding absences.

        Students will lose credit if they have more than:
        • 6 excused absences, or more than 1 cut in 1/4 long class such as PE or Health.
        • 11 excused absences, or more than 3 cuts in semester long classes.
        • 21 excused absences, or more than 3 cuts in yearlong classes.
        Parents will be notified in writing after the 2nd or 4th absence in a ¼ long class, after the 5th and 9th absence in a semester long course, and/or after the 15th and 19th in a yearlong course. After receiving a notice, parents are urged to call the counselor to schedule a conference.

        Career Development Center Attendance Regulations

        Please reference the CDC website for polices