4261 - Substitute Teachers

Policy 4261 Substitute teachers title box

It is the policy of the Southwest Vermont Supervisory Union, Bennington School District, Inc., Mount Anthony Union School District, North Bennington Graded School District, Pownal School District, Shaftsbury School District, and Woodford School District to employ substitute educators who will meet the minimum qualifications outlined by State Board of Education Rule.

Requirements for unlicensed persons

No person will be placed on the qualified substitute list unless that person has graduated from high school and meets the following additional minimal requirements:
  • Complete a formal application process at Central Office
  • Attend a district Substitute Workshop
  • Supply three letters of reference
  • Undergo a criminal background check
A person without an educator’s license may be employed as a substitute teacher for up to fifteen consecutive days per educator absence. The Agency of Education may grant an extension for an additional fifteen days upon application by the Superintendent when evidence of the unavailability of a licensed educator or other compelling reasons have been presented. The Superintendent may apply for additional extensions, or when appropriate, seek a waiver pursuant to Section 5350 of the State Board of Education Rules.

Requirements for Licensed Educators

Licensed Substitute teachers not appropriately endorsed for the position may be employed for up to thirty days. The Superintendent may secure an extension from the Agency of Education allowing employment beyond 30 days. The Superintendent may apply for additional extensions, or when appropriate, seek a waiver pursuant to Section 5350 of the State Board of Education Rules.

Laid off teachers shall be listed first in order of length of service on the list used to call substitutes.

A retired educator shall be considered to hold the license(s) and endorsement(s) held at the time of retirement. Retired educators are those who have withdrawn from active service and are qualified to receive a retirement allowance under 16 V.S.A. Chapter 55. Such educators shall update payroll records, have a current criminal background check per continuous employment provision modeled on relicensure requirements, maintain teaching license, maintain a previous positive employment record, and complete mandatory compliance training.

Administrative Responsibilities

  • A list of qualified substitute teachers, organized by grade level and subject, will be developed by the Superintendent or his/her designee for all schools in the District.
  • The Superintendent or his/her designee will conduct an orientation session for substitute teachers on a periodic basis.
  • Each teacher under contract will compile a packet of information containing pertinent substitute teacher information as defined by the building Principal.
  • Meet Agency of Education requirements for highly qualified substitutes.
  • Continue to search for licensed educators.
  • Substitute teachers will be paid per diem wages as determined by the School Boards from year to year. Substitutes working more than 15 consecutive days will be paid at the teacher per diem rate.
  • Substitute teachers shall not be members of the Teachers bargaining unit.
A Long-Term Substitute teacher is defined as a person employed under a Long-Term Substitute Teacher written contract to teach at the same assignment for a term of at least ninety (90) consecutive work days in a given work year. Long term substitute teachers will be paid according to Article 31 of the Teachers SWVNEA contract.

Policy 4261 warning and adoption dates

Administrative Regulations (Policy #4261):

All substitute teachers must:
  • Be at least 18 years of age.
  • Possess a General Education Diploma (GED) shall be considered the equivalent of a high school diploma.
  • Participate in other trainings as determined by the district