4121 - Travel Reimbursement

policy 4121 title box

It is the policy of the Southwest Vermont Supervisory Union, Bennington School District, Inc., Mount Anthony Union School District, North Bennington Graded School District, Pownal School District, Shaftsbury School District, and Woodford School District to reimburse the reasonable expenses for travel while conducting school business on a combination of actual cost and mileage bases by its employees and school board members, to the extent that budgeted funds permit.

Reimbursement will be only for those expenses that are deemed reasonable and necessary, by the SVSU (see administrative regulations), for the pre-approved activities. The method of reimbursement will be consistent whether expenses are incurred in furtherance of federally funded or non-federally funded activities. Prior approval from the superintendent or his/her designee will be required.

Mileage reimbursement will be calculated at the IRS per-mile rate in effect at the time of travel for all miles traveled on district/supervisory union business in excess of normal commuting.

Meals and Lodging will be reimbursed based on actual itemized receipts subject to a maximum per diem amount (see administrative regulations)

Cross reference:

Legal Reference(s):
2 CFR 200.474

policy 4121 warning and adoption dates